How do I confirm property taxes are paid?
Want to confirm property taxes are paid — don’t close until you do this.
Quick answer
You can confirm property taxes are paid by checking the municipal tax portal, requesting a tax certificate, reviewing seller receipts, and verifying title/closing statements. Follow the steps below to get airtight proof.
Why this matters now
Unpaid property taxes become a lien. Lenders, buyers, and lawyers need clear proof. A quick verification prevents last-minute surprises and lowers legal risk.
Actionable steps to confirm property taxes are paid
- Check the municipal property tax website
- Search by address or roll number. Most municipalities show current and prior years, balances, and payment status. Save screenshots.
- Request an official tax certificate from the municipality
- This document lists taxes assessed and payment status. There’s often a small fee, but it’s the most reliable proof.
- Ask the seller for tax receipts
- Request original receipts for the current year and prior year. Match dates and amounts to the municipal portal.
- Review the title search and legal documents
- Your lawyer or notary should confirm no tax arrears appear on the title search. If arrears exist, they must be paid at closing.
- Verify the closing statement (Statement of Adjustments)
- Confirm taxes were prorated and paid through closing. Look for line items and final balances.
- Call the municipal tax office if anything’s unclear
- A short call to the city or county tax office resolves inconsistencies faster than email.
- Use a third-party tax search service when needed
- Some properties have complex histories. Use a professional search if the municipal record is unclear.
Expert tips from a legal & documentation specialist
- Always get the tax certificate dated within 30 days of closing. That minimizes risk.
- Keep digital and printed copies. Screenshots alone are helpful but an official certificate is superior.
- If taxes are delinquent, record the lien details and confirm who pays before you close.
- For new developments or rural properties, confirm with the proper taxing authority — not every area uses the same portal.
Common pitfalls and how to avoid them
- Relying on seller assurances alone. Get documents.
- Overlooking municipal penalties and interest. Check total balance, not just base tax.
- Forgetting to check prior years. Arrears can go back several years.
Rapid checklist (do this before closing)
- Municipal portal search completed
- Tax certificate ordered and received
- Seller receipts collected and matched
- Title search reviewed for liens
- Closing statement confirms payment
Final note and contact
I handle legal & documentation checks every day. If you want a fast, legally sound verification before you buy or sell, contact Tony Sousa: tony@sousasells.ca | 416-477-2620 | https://www.sousasells.ca
Follow these steps and you remove the biggest tax-related closing risk. No guesswork. No surprises. Just verified proof.
