What documents do I need at closing?
What Documents MUST You Bring on Closing Day? Don’t risk delays — bring this checklist.
Quick answer: What you need for closing
Closing day demands specific paperwork. Bring ID, proof of funds, closing disclosure, mortgage documents, insurance, and transfer documents. Missing one item can delay your move or cost you money.
Why every document matters
Closing is when ownership and money change hands. Each document confirms identity, shows who pays what, protects title, or records the sale. Lenders, title companies, and lawyers rely on accurate paperwork.
Buyer checklist: documents to bring to closing
- Government-issued photo ID (driver’s license or passport).
- Certified funds or wire confirmation for down payment and closing costs. Ask your lawyer or title company for exact wiring instructions — confirm by phone.
- Closing Disclosure / Settlement Statement (review before signing). This lists purchase price, loan terms, and closing costs.
- Mortgage documents and promissory note (your lender will prepare these; bring a copy if provided).
- Homeowners insurance binder naming the lender as loss payee.
- Purchase agreement and any addenda (bring copies you signed).
- Proof of property tax payments or arrangements if applicable.
- HOA documents and fees if the property is in a homeowners association.
Why: These prove funds, lock in loan terms, and ensure the property transfer is recorded correctly.
Seller checklist: documents to bring to closing
- Government-issued photo ID.
- Deed or title documents if you have them (your lawyer will often handle this).
- Mortgage payoff statement and account details for any existing loans.
- Keys, garage openers, alarm codes, and any bills of sale for included items.
- Property disclosures, warranties, and receipts for recent repairs if relevant.
Why: Sellers must confirm payoff amounts, transfer title, and hand over possession items.
Title, insurance, and legal paperwork explained
- Title search and title insurance policy: Confirms the seller can legally transfer property and protects against unknown liens.
- Deed: The legal document that transfers ownership. It must be signed and recorded.
- Closing/Settlement Statement: Final accounting of who pays what — taxes, utilities, prorations, and commissions.
Common pitfalls and how to avoid them
- Wrong wiring instructions: Always verify by phone with your lawyer or title company. Fraud happens.
- Missing ID or insufficient funds: Confirm acceptable forms of payment and ID with your closer ahead of time.
- Insurance not in place: Lenders require proof of homeowners insurance before funding.
Final move checklist
- Confirm closing time and location.
- Bring originals of IDs and documents — not just copies.
- Bring signed authorizations if someone else is signing for you (power of attorney).
- Have contact info for your realtor and lawyer ready.
For expert advice and a smooth closing and moving process contact Tony Sousa at tony@sousasells.ca or call 416-477-2620. Visit https://www.sousasells.ca for local support and a closing checklist tailored to your sale or purchase.
