How do I schedule the closing date?
Want to lock your closing date fast? Here’s exactly how to schedule the closing date and avoid costly delays.
Why scheduling your closing date matters
Scheduling the closing date is the pivot point in every sale. Pick it wrong and you deal with storage, mortgage hiccups, moving chaos and angry buyers or sellers. Pick it right and you move once, on time, with cash and keys in hand.
I’m Tony Sousa, a local realtor. I schedule dozens of closings every year. Below are clear, proven steps you can use today to schedule the closing date with confidence.
Step-by-step: How to schedule the closing date
- Pick a target possession window, not a single day
- Ask both parties for a 3–7 day window that works. That reduces conflict and gives lenders and lawyers room to finalize paperwork.
- Confirm lender timeline and mortgage funding
- Contact the buyer’s mortgage lender immediately. Ask: “When can funds be available?” Align the closing day with lender funding date.
- Book your lawyer or notary first
- In Ontario and many markets, lawyers/notaries handle title transfer. Get them a tentative date and firm it once conditions clear. Their calendar often blocks closing times.
- Clear all conditions early
- Remove financing, inspection and sale-of-home conditions at least 7 days before closing. Conditions cause delays.
- Schedule the final walk-through 24–48 hours before closing
- Use the walk-through to confirm agreed repairs and condition of the property. If issues appear, you still have time to negotiate adjustments.
- Coordinate deposit and closing funds transfer
- Confirm where and when the buyer’s deposit and remaining funds will be transferred. Ask for a same-day wire or certified bank draft instructions.
- Confirm title search and municipal compliance
- Ensure your lawyer has run the title search and cleared any municipal or condo documents that could block closing.
- Lock the date and confirm in writing
- Once lender + lawyer + both parties agree, lock the date and email confirmations to everyone: buyer, seller, realtor(s), lender, lawyer. Attach a checklist.
Quick timelines (use as templates)
- 30–45 day sale: Start scheduling day 1. Book lawyer and lender timelines within 3–5 days.
- 14–21 day rush: Require all conditions waived within 7 days and immediate lender confirmation.
- 7 day closing: Only for cash purchases with lawyers ready and title cleared.
Common delays and how to avoid them
- Financing holds: Pre-verify lender funding windows. Push for conditional approval early.
- Lawyer availability: Book as soon as you have an accepted offer.
- Missing documents: Use a checklist: ID, funds confirmation, MLS sheet, property tax info, condo status.
Why work with an expert
I handle the logistics so you don’t. That means fewer delays, clear communication, and a closing date that actually happens. My clients move on time, with fewer surprises.
Ready to lock a date? Email tony@sousasells.ca or call 416-477-2620. Visit https://www.sousasells.ca to start. I’ll set the timeline, coordinate the lender and lawyer, and confirm your closing date in writing.
