How do I confirm all agreed repairs are done?

How do I confirm all agreed repairs are done?

Want to be 100% sure all agreed repairs are done before closing? Here’s the exact checklist that guarantees it.

Why this matters

Closing and moving are chaos. Missed repairs become surprise costs, delays, and stress. Get this right and you leave the closing table confident — not guessing. This is the exact, direct process proven by a top local realtor to confirm repairs are completed and documented.

Quick summary

Follow these steps: confirm scope, require written contractor sign-off, schedule a final walkthrough with a checklist, document with time-stamped photos/video, get receipts/warranties, and release funds only after verification or use an escrow holdback.

Step-by-step checklist to confirm repairs are done

1. Confirm the repair scope in writing

• Use the purchase agreement repair addendum or an email that lists repairs, specs, materials, and deadlines.
• If not specific, demand specifics: brand, model, colour, and location.

1. Require contractor sign-off and invoice

• Ask the seller to provide contractor contact info, a dated invoice, and a signed completion certificate.
• A contractor’s signed statement saying “work completed on [date]” matters in court and for the warranty.

1. Independent verification: hire an inspector or tradesperson

• For major systems (roof, HVAC, electrical, plumbing) hire a licensed pro to confirm repairs meet code.
• Small cosmetic fixes can be verified by a qualified handyman or your agent.

1. Final walkthrough with a repair checklist

• Use a written punch list during your final walkthrough. Walk every room. Check the exact repaired items.
• Use a checklist that references the original repair request.

1. Photograph and video everything

• Record clear, time-stamped photos and videos showing the repaired area, serial numbers, and working systems.
• Narrate the video: say the date, item, and what you’re testing (e.g., “testing hot water heater; pilot lights on; no leaks”).

1. Collect receipts, permits, and warranties

• Obtain receipts showing paid invoices, any municipal permits, and manufacturer warranties.
• Keep copies in your closing file and email digital copies to yourself and your realtor.

1. Use escrow holdbacks when needed

• If repairs aren’t done by closing, negotiate an escrow holdback or credit. Specify exact conditions for release.
• Escrow holdbacks protect you financially until proof of completion is delivered.

1. Document final acceptance

• Send a signed email stating you accept the repairs as complete, with attachments (photos, invoices, inspection report). Save this email.

Final, no-fluff rules

• Don’t close without proof for major repairs.
• Use independent verification for anything structural or system-related.
• Keep every document, photo, and warranty in one folder.

If you want a fillable repair checklist, a sample contractor sign-off form, or help negotiating an escrow holdback, contact a local pro who handles this daily. For trusted, practical support through closing and moving, email tony@sousasells.ca or call 416-477-2620. Visit https://www.sousasells.ca for local resources and templates.