How do I insure rental properties?
Want to stop losing sleep over tenant damage, vacancy, or surprise lawsuits? Here’s how to insure rental properties like a pro — fast.
Why rental property insurance matters
Rental property insurance (landlord insurance) is not optional. It protects your investment from property damage, tenant liability, and loss of income. One claim can wipe out a year of cash flow. Treat insurance as a profit defender, not an expense.
Step-by-step: Insure your rental property
- Know the policy types
- Landlord policy (often called DP-3 or specific landlord form): covers the building on an all-risk or named-perils basis. Use this for single-family and small multi-units.
- Commercial or residential rental policy: for larger multi-family units.
- General liability: covers tenant injuries and legal defense.
- Loss of rent / income insurance: pays rent if the unit is uninhabitable after a covered loss.
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Choose replacement cost over actual cash value
Replacement cost ensures you rebuild at today’s prices. Actual cash value deducts depreciation. For investment property, replacement cost matters. -
Add critical endorsements
- Sewer backup / water damage
- Ordinance or law (for code upgrades after loss)
- Mold or mildew coverage (if available)
- Vacancy permit if unit is empty for extended periods
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Quantify exposures and set limits
Calculate rebuild cost, not market value. Add a minimum 20% contingency for code upgrades. Match liability limits to your portfolio size — $1M is a common starting point; consider $2–5M umbrella for multiple properties. -
Shop and bundle smart
Get quotes from at least three carriers and one independent broker. Bundling with homeowner or auto policies or placing multiple properties with one carrier can reduce premiums. -
Reduce risk to lower premiums
Document tenant screening, keep strong leases, install security devices, do routine maintenance, and complete annual inspections. Insurers reward landlords who reduce claims frequency. -
Document and store everything
Keep dated photos, property condition reports, maintenance receipts, and meter readings. After a loss, quick, documented proof speeds claims and reduces disputes.
Common questions and examples
Example: A Toronto duplex suffers water damage from a pipe burst. Replacement cost coverage + water backup endorsement covers repairs and loss of rent while tenants relocate. Without water backup, the insurer may deny the claim or limit payout.
Tip: For short-term rentals, you need specialized coverage — standard landlord policies often exclude short-term or vacation rental exposure.
Lower premiums — practical moves that work
- Raise deductibles where cash flow allows
- Add safety upgrades (smoke detectors, deadbolts)
- Show a track record of low claims
- Pay annually, not monthly, to avoid financing fees
Get expert help and act now
Insurance is technical. One wrong exclusion destroys a claim. Tony Sousa is a local realtor who helps landlords align insurance with mortgage, tenant screening, and property strategy. Contact tony@sousasells.ca or 416-477-2620 for a quick audit and referral to trusted brokers. Or visit https://www.sousasells.ca
Protect the asset that pays you — insure it correctly.
